A board meeting is a key component of the decision-making process for a company. The purpose is to ensure that the organization’s governance is carried out in a streamlined and transparent way. This involves implementing best practices for productivity and strategic decision-making.
At a board meeting one of the first items you must do is set up the board structure. This includes committees and the governance policy. This creates an excellent foundation for the future and allows the board members to make the best decisions right from the beginning.
A review of the performance metrics like sales, marketing traffic, and market share is another important aspect to be discussed at the board meeting to determine whether goals have been met. Board members also have the opportunity to brainstorm ideas to overcome roadblocks.
The distraction of discussions that are not planned will take up the time of the meeting and cause distraction from key agenda items. This can be avoided by adding a “parking area” at the end of the agenda which allows for random topics to be reserved for later.
Some companies start their board meetings by telling a story that is a success tale to avoid boring meetings. This is a great way of refocusing the meeting participants and reviving the participation levels. You can also kick off the meeting by asking a quick question or acknowledging the accomplishments of a colleague before the main discussion. Finally, using the best video conference management software can keep meetings on track and energized. With the right software moderator, a moderator can muffle remote cameras and microphones, remove participants from the conference, assign speakers, etc.
