Data rooms use various models to determine their pricing. Some are priced per page as well as others dependent on the size of the storage. Others have a monthly flat cost. It is crucial for M&A professionals to know the average VDR price for each pricing model so that they can make informed choices about the best vendor that meets their requirements and budget.

The amount of documents stored in the dataroom is a common way to determine pricing. This virtual data room price comparison is a great option for teams that don’t require a lot flexibility in the size of the documents they upload. However, it might not work well for large collaborative projects.

Some companies also determine the cost of a data room by counting the number of users who are administrative. This is also a good option for teams with fewer requirements for document sharing and collaboration however, it can be expensive for projects that require more advanced tools such as security as well as visual analytics and collaboration.

Other vendors utilize a flat monthly fee model which is perfect for long-term M&A transactions that can be a bit unpredictable in terms of timeline and are difficult to estimate. This pricing model could also be utilized by companies who want to avoid the cost of scanning and uploading a significant quantity of physical documents. Another thing to consider with this model is whether or not the provider provides customer service in its pricing. For example, some providers offer support from a dedicated coordinator on weekends and outside office hours. This can be useful when working with documents that require time.